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Company : |
Purchasing Engineer in Materials Supply deptt., Division: Foreign Purchasing:: MEPA has been retained by a leading Global scale Cement company in Eastern Province of Saudi Arabia having two manufacturing plants located 100 km from King Abdul Aziz Port at Dammam, Saudi Arabia to identify Purchasing Engineer.
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| Basic Function : |
Purchases, against approved Purchase Requisitions, groups of materials or specific items from foreign suppliers with emphasis on substitutes and alternatives for economical procurement. Also looks at solutions from materials angle for various engineering problems experienced at the Plants to effect cost savings. Recommends appropriate mode of shipment based on freight costs and delivery required, resolves discrepancies, and processes Repair Requisitions for overseas repairs.
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| Duties Performed: |
a) Receives approved Purchase Requisitions from Foreign Purchasing Division Chief Engineer and reviews adequacy of specifications and seeks clarifications from Engineers at both Plants and/or Engineer, Inventory Control & Stock Records Section for additional data that may be required. Checks historical data, manufacturer of item/equipment and determines sources of supply. Arranges enquiries by fax/letters for obtaining quotations. Coordinates with Local Purchasing Division Head for offers from the local market whenever required.
b) Receives approved Repair Requisitions for overseas repairs. Compares estimated cost of repairs with the cost of new unit to decide on final choice.
c) Looks at the alternative of purchasing a complete unit instead of spares requested based on cost. Checks for past prices to ensure that current prices are reasonable.
d) Visits Plant Sites, at both locations, for in-depth study and clear understanding of requirements from materials point of view.
e) Makes dimensioned sketches for clarity. Arranges for Polaroid photos/samples and/or drawings of requested items whenever required.
f) Ensures that adequate justifications are provided in cases of repetitive requirements based on the value.
g) Obtains and evaluates quotations and bids from various suppliers. Prepares technical and commercial comparative statements taking into consideration the price/performance ratio wherever applicable. If suppliers are from different points of origin, obtains relevant freight rates for comparison on C & F basis.
h) Liases with respective Engineers/ Chief Engineers for obtaining technical clarifications and suggests economical alternatives to obtain acceptance/comments related to the recommended available alternatives. Alternatives must satisfy quality, cost and delivery requirements.
i) Prepares and revises, whenever required, comparative statements after receiving clarifications from users/suppliers. Updates specifications in the computer in line with final requirements. Determines purchase priority to establish delivery schedules and recommends mode of shipment. Maintains an enquiry file that is to include all enquiries, offers, telexes, faxes, catalogs and correspondence with users. Multiple deliveries are to be arranged when consolidating requirements to defer cash flow. Ensures description of Header/Items is exactly as per Customs Duty Exemption List. Prepares a draft Purchase Order with relevant terms and conditions and submits to supervisor/manager for approval. After approval of draft Purchase Order, a final Purchase Order is prepared for authorized signatures. When the Purchase Order is issued the Enquiry File is changed to Purchase Order File.
j) Reports to supervisor any delays and/or problems in securing requested items and files regular purchasing status reports on activities. Also prepares reports on supplier performance, product trends, pricing information and new sources of materials.
k) Ensures the updating of specifications and continuously assists in providing computer information requirements with respect to library index, supplier index, product index, product specs., etc. Also coordinates for new vendor approval.
l) Ensures that import licenses are obtained by Customs Clearance personnel for all materials that are considered as dangerous goods prior to the release of orders. Maintains familiarity with all relevant Government regulations. Forwards requests for permits and checking of Arab Boycott List of selected manufacturer/supplier to Customs Clearance personnel prior to execution of order. Also assists in the preparation of Customs Duty Pre-Exemption List and Import License List.
m) Checks order confirmation to ensure that the details of specifications, prices and delivery are as per order terms. Takes up with supplier and resolves any discrepancies that may arise from an order.
n) Performs any other related duties as directed by Chief Engineer, Foreign Purchasing Division.
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| Work Contacts : |
Regular contacts with Engineers at both Plants and Engineer, Inventory Control & Stock Records.
Occasional contacts with Chief Engineers.
Frequent contacts with suppliers for gathering data on market trends, future price projection, demand and supply situation and new products.
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| Independence of Operation : |
Reports to Chief Engineer, Foreign Purchasing Division.
Works according to established policies, procedures and professional standards.
Work assignments are subject to review by supervisor and/or Deputy Manager. High degree of accuracy and alertness is required due to financial exposure to the Company.
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